Apply for permission to view records
Apply for permission to view records
Some records are protected by a special access restriction period, but you can still apply for permission to view that material.
Large parts of our collections are immediately accessible in that everybody can use the documents in the reading rooms of the Danish National Archives. In many cases, the documents can be freely used when they are 20 years old. In normal circumstances, material that is less than 20 years old has not been transferred to the Danish National Archives.
The time limit for accessibility is longer than 20 years if the documents contain confidential information. For example, the time limit for accessibility for material with information about purely private matters is 75 years.
There is often special and individual limits for private archives.
You can apply for an exemption from the time limit for accessibility. Applications for exemptions are processed according to the principle of the greatest possible openness.
The rules for accessibility are laid down in the the Danish Archives Act. The rules are intended to protect confidential information of a public and private nature.
What do you need the material for?
What archival records are you applying for permission to view? Specify the creator of the archive for the specific material. You need to search for material in our archive database Daisy.
What event/subject are you looking for information about? Please elaborate on your application and indicate the time, place and names of persons/authorities/companies/organisations at the time.
No items were found
Some archival records have a longer access restriction period than the standard 20 years. This includes material that contains information about individuals’ private affairs as well as private archives and other types of material with special considerations that require restricted access. You can apply for a dispensation to view such material before the formal access restriction period expires.
The access restriction rules are set out in the Danish Archives Act, and their purpose is to safeguard sensitive personal and confidential information.
Not sure if you need to apply for permission to view certain archival records? Start by ordering the material to the reading room. If you need to apply for permission to view the material, you will be notified by e-mail.
If you wish to apply for permission to view records, you must send us a written application.
You can submit an online application by following the link below and filling in our application form.
You can also submit a written application to one of the Danish National Archives’ four locations in Copenhagen, Odense, Viborg or Aabenraa. See postal addresses below.
The Danish National Archives, Copenhagen
Kalvebod Brygge 34
1560 København V
The Danish National Archives, Odense
The Danish National Archives, Viborg
Ll. Sct. Hans Gade 5
The Danish National Archives, Aabenraa
You can include a co-applicant
You have the option to indicate a co-applicant if you wish to apply for permission to view the records together.
The Danish National Archives processes applications for permission to view archival material according to the principle of maximum transparency, but usually with one or more conditions attached to the permission.
In some cases, e.g. when the archival material is younger than 20 years, when it concerns material related to criminal justice cases, or if a longer access restriction period has been set due to special considerations, the Danish National Archives will obtain the consent of the submitting authority before we make a final decision.
All applications are considered individually and in the order in which they are received.
You will receive a written answer
Usually, the Danish National Archives will send a response to your application via Digital Post. This will entail conducting a search for you in the Danish CPR register.
Currently, some applicants may experience extended processing times due to a backlog of cases from the Covid-19 pandemic shutdown.
Normally, the Danish National Archives is required to respond to your application within 15 days of receiving it.
Please note that your application will only be submitted once you fill out the required fields and press ‘Next’. Make sure you have received a receipt notification, which will be sent to the e-mail address you provide.