Find out if you need to report your data
Find out if you need to report your data
Conducting research at a university, hospital or company? This plays a role in determining whether you can or must report your research data.
State research data
You are required to report state research data to the Danish National Archives. State research includes any research where the data owner is a government authority, university or a sector research institution.
You must report your research data once you have completed your data acquisition and before you complete your research project.
If you are creating data continuously over a number of years, such as in the case of cohort studies, you must report your research once you commence your data acquisition.
Exceptions
Research data that you are not required to report:
- Data created through experiments or simulations that are repeated, e.g. laboratory experiments or chemical experiments.
- Data generated solely through integration of administrative records.
- Data published in its entirety in publications covered by Act no. 1439 of 2004 on statutory submission of published material in Denmark (Lov om pligtaflevering af offentliggjorte materiale i Danmark).
- Research projects below PhD level.
Legislation and guidance
See also Article 3 of the guidance to the executive order.
Regional research data
Your research falls under the regional domain if the data owner is a regional authority such as:
- Hospitals
- Central administrations
- Institutions
- Cross-cutting or joint regional units
If you are a hospital employee, you should consider carefully whether your data will be considered state or regional research data.
You can find out whether you are required to submit your research data in Executive Order 33. Alternatively, you can contact the Danish National Archives for assistance.
What can be reported
If you have research data related to health, history or society, you can report it to the Danish National Archives.
You cannot report research data created through
- Animal testing
- Drug trials initiated by industrial actors
- Clean integrations of data from administrative registries
- University assignments below PhD level
- Data published in their entirety in publications covered by the Act on statutory submission of published material in Denmark (Danish) (Lov om pligtaflevering af offentliggjorte materiale i Danmark)
Legislation and guidance
Municipal research data
Municipal legislation regulates whether you must report municipal research data.
In the guidance to Executive Order 183, section 1.4, you can read more about how to determine whether you are required to submit your research data. You can follow the diagram in the guide as well as check the so-called ‘d-gold list’, which is the list of municipal IT systems with information on discarding and preservation.
If you are required to preserve your research data, you must submit it to the Danish National Archives or another public sector archive (Article 7 archive).
Legislation and guidance
Private research data
You can report data to the Danish National Archives if you would like it to be preserved in the archives. The Danish National Archives will make an assessment before you can submit data.
Send an e-mail to anmeldelse@rigsarkivet.dk if you would like assistance.
Get help
Contact the Danish National Archives if you are in doubt about something, to find out if you are obligated to notify or if you have any other questions.